Privacy Policy & Cookies
Soma Pilates is committed to safeguarding and preserving the privacy of our customers.
This Privacy Policy explains what happens to any personal data that you provide to us, or that we collect from you whilst you visit our site. We do update this Policy from time to time so please do review this Policy regularly.
Cookies and IP addresses Collected by this Website
This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:
Information about your browser, network and device
Web pages you visited prior to coming to this website
Your IP address
Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyses the data in a de-personalised form.
This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.
These functional and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you.
If you wish to stop or control the use of cookies on your browser, please refer to your browser’s settings for cookies. More information on how to do that can be found on the website All About Cookies (https://www.aboutcookies.org/how-to-control-cookies/) and on the Information Commissioner’s website (https://ico.org.uk/for-the-public/online/cookies/)
Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.
Fonts
This website uses font files from Google Fonts and Adobe Fonts. To properly display this site to you, servers where the font files are stored may receive personal information about you, including:
Information about your browser, network, or device
Your IP address
Personal Data Collected at the Time of Booking a Class with Soma Pilates
A certain amount of personal data is collected at the time of booking. This is for the purposes of meeting Insurance Company criteria as well as for your health and safety during a class. Health information is also used to tailor sessions to suit your individual needs.
All information gathered by Soma Pilates either on paper or by email is treated as confidential and will not be shared with a third party. All paper forms will be kept securely by Soma Pilates, for the time determined by the Insurance Company (7 years after your last class with Soma Pilates).
If you wish to alter any of your data, review how it is used or wish to request its return to you, please contact Emily Hayward on emily@somapilates.co.uk or 07909 090891. Please note that we reserve the right to charge a fee of £10 to cover costs incurred by us in providing you with the information.
You may, of course, decline to submit personally identifiable information to Soma Pilates, in which case Soma Pilates may not be able to provide certain services to you.
How I use your Contact Information
When booking either online, or on paper, you will be asked to sign a disclaimer. In doing so you are agreeing to your email and phone number being used by Soma Pilates to inform you of class changes, service updates directly relating to the service you have booked.
You may, of course, decline to submit your email and phone number to Soma Pilates, which in some cases may mean that Soma Pilates is not be able to provide certain services to you.
If you do not wish to submit your email, and therefore are unable to book online, you can book your class by contacting me on 07909 090891.
Soma Pilates Mailing List
Direct marketing emails informing you of new, future or alternative services I am providing are sent through a secure permission-based email system called MailChimp (see their Privacy Policy at www.mailchimp.com). When you book a class, workshop or retreat with me you will be invited to join my MailChimp email list. You have the ability to Opt-In at this point, and subsequently subscription preferences may be changed by you at any time.
Phone Numbers
I may, from time to time, use your phone number to contact you about urgent class changes or to inform you if a waiting list place has become available. I will only do this if you have booked the class in question, or added yourself to the waiting list. If you do not wish me to contact you in this way, please inform me in person or by emailing emily@somapilates.co.uk
Emergency Contact Information
Emergency Contact information is collected solely for use in an emergency, should Soma Pilates need to contact your next of kin or give this information to the emergency services. This is the only information that would be shared with a third party, and only in the context of an emergency.
Changes to Our Privacy Policy
Soma Pilates may update its Privacy Policy from time to time, and so you should review this Notice periodically. When we change the notice in a material way, we will update the ‘last modified’ date at the bottom of this Privacy Policy. Changes to this Privacy Policy are effective when they are posted on this page. If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this website, please contact Emily Hayward at emily@somapilates.co.uk or 07909 090891.
Notifying you of Changes to this Notice
If there is a change to Soma Pilates Privacy Policy or how we use your data we shall contact you via email notice, written or hard copy notice, or through conspicuous posting of the notice on the website. I reserve the right to determine the form and means of providing notifications to you, and you may have opted out of certain means of notification as described in this Privacy Policy.
If at any time you feel that there is an issue with the way Soma Pilates handles your data then you can contact the ICO (Information Commissioner’s Office).
Links to Other Web Sites
Soma Pilates is not responsible for the practices employed by websites linked to or from Soma Pilates, nor the information or content contained in them. Please remember that when you use a link to go from Soma Pilates to another website, our Privacy Notice is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.
Your Rights
Data Protection Law means that you have extensive rights regarding the collection, storage and use of your data.
Under the GDPR (General Data Protection Regulation) you have the following rights as an individual regarding your data:
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling
If you would like to find out more about these rights, or if you would like to report a breach of them then you can contact the ICO (Information Commissioners Office)
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
or call their helpline on 0303 123 1113
Further contact details for the ICO can be found here: https://ico.org.uk/global/contact-us/helpline/
Last Modified: March 2021